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HIRE TERMS and CONDITIONS

 

1] The contract is made between Somar Discotheque Ltd trading as Powerhouse Hire and the person named of the booking confirmation form.

 

2] The hirer is the person named on the booking confirmation form, and declares that he/she is over eighteen years of age and is legally entitled to enter into this agreement on their own behalf. If they are entering into this agreement on behalf of a company or organisation that they have full authority to do so.

 

3] The hire booking confirmation form will usually be sent via email, when it is recieved it should be carefully checked to make sure all details are correct, then it should be printed off, signed by the hirer and returned to us without delay, whether via e-mail, fax, post or in person. If the booking form is not signed the equipment may not be made available for hire, although once the deposit is paid condition 6 regarding cancellation will still apply.

 

4] By providing the information required on the booking form and paying the deposit you are agreeing to all our terms and conditions of hire.

 

5] All deposits paid to us to secure a booking are non-refundable.

 

6] If cancellation is made less than14 days prior to the commencement of the hire the full hire fee is due. By paying a deposit you are giving us permission to debit your credit/debit card with the full outstanding amount for the hire if you fail to cancel in writing 14 days prior to the date of the commencement of the hire. If cancellation is made more than 14 days prior to the commencement of the hire you will not recieve a refund of the deposit you have paid, but that will be the limit of your liability. It is important that cancellation is made to us in writing, and you recieve written confirmation from us that we have recieved your instructions.  Failure to do this may result in the full hire fee becoming due.

 

7] Unless arranged otherwise, all balances are payable prior to the equipment being made available for hire. Account holders see clause 32.

 

8] The hirer must provide 3 forms of personal identification, one of which should be a current UK photo driving license or British Passport, we also require a current utility bill confirming your address, and a debit or credit card. The identification must be that of the person named on the hire booking confirmation form. Any other persons identification is not acceptable.

 

9] Unless specified, hire charges are based on a period of one day, or part thereof, irrespective of whether the equipment is in use or not. The prices shown on our website are for one day's hire. If you wish to hire for a longer period please call our sales office for details.

 

10] Any equipment returned after the booked return date will be charged for at a minimum of one extra day hire fee as laid out on our website, regardless of the original hire period.

 

11] The hirer undertakes either to insure the equipment for the full replacement value at their own expense, or to accept full personal responsibility for the equipment when away from the premises of Somar Discotheque Ltd trading as Powerhouse Hire. Whether insured or not, the hirer is responsible for the full replacement cost of all the equipment on hire to them, including all cables, spares and accessories. A valuation is available on request.

 

12] All hired equipment remains the absolute property of Somar Discotheque Ltd trading as Powerhouse Hire.

 

13] The hirer undertakes to keep and return equipment in good order and condition. Any equipment returned in a dirty condition may incur a cleaning charge.

 

14] We, Somar Discotheque Ltd trading as Powerhouse Hire reserve the right to charge for repair or replacement of any equipment damaged  lost or stolen, howsoever arising, during the period of hire. The hirer's liability is for the full replacement value of the equipment and any cables.

 

15] Any equipment damaged, lost or stolen during the hire period will remain on hire until all repairs are complete, or the equipment has been replaced by the hirer paying for the replacement of all lost or stolen equipment and the equipment is available for further hire.

 

16] Equipment will be deemed to be on hire until any invoice for repairs or replacements, relating to that equipment, have been paid for in full by the hirer.

 

17] All spares, including blown lamps must be returned for inspection, or they will be charged for.

 

18] The hirer assumes responsibility for replacement of all lamps, including  those which fail under normal working conditions, but any dead lamps must be returned to us for inspection or they will be charged for. Spare lamps will normally be supplied by us.

 

19] Somar Discotheque Ltd trading as Powerhouse Hire will always attempt to provide the ordered hire equipment; However we do reserve the right to provide substitute equipment should the need arise. We also reserve the right to terminate this contract without liability if for any reason beyond our control we are unable to supply the hired equipment. In the unlikely event of us not being able to fulfil the booking, all monies paid to us by the hirer will be refunded, but this will be the limit of our liability in this regard.

 

 

20] In the event that the hired equipment is faulty, Somar Discotheque Ltd trading as Powerhouse Hire shall not be liable for any consequential loss or damage whether financial or otherwise, arising there from. Should we not be able to fulfil the booking all monies paid to us by the hirer will be refunded, but this will be the limit of our liability.

 

21] Connectors must not be removed from equipment. We reserve the right to charge for refitting, or inspecting, any connectors found to have been removed, or tampered with.  Equipment must not be modified in anyway.

 

22] Failure to return any cable coiled and taped may result in a charge for doing so being made.

 

23] Packing supplied with equipment must be returned, or it will be charged for.

 

24] If the economy delivery option has been requested (when applicable), or you have chosen to collect the equipment from us, all hired equipment should be installed by a competent person. Somar Discotheque Ltd trading as Powerhouse Hire cannot accept any responsibility for damage done to personnel, property or equipment in this regard whilst it is on hire.

 

25] Somar Discotheques Ltd trading as Powerhouse Hire will endeavour to meet any agreed delivery conditions, but cannot accept responsibility for any delay in delivery or collection howsoever caused. The equipment is entirely the responsibility of the hirer until it is collected by us, or returned to us.

 

26] The Hirer will be held liable for the loss of any equipment confiscated because of a failure to comply with any relevant laws and regulations.

 

27] Somar Discotheque Ltd trading as Powerhouse Hire gives no warranty that goods supplied for hire are fit for the hirer’s purpose or purposes. The hirer warrants that they have satisfied themselves that the goods will be fit for every purpose for which they require them, and that they do not rely on any skill or judgement of Somar Discotheque Ltd trading as Powerhouse Hire in this regard.

 

28] All quotations are made by Somar Discotheque Ltd trading as Powerhouse Hire without obligation, and we reserve the right at any time to vary any quotation or part thereof, or to refuse acceptance of any order without assigning any reason for such refusal, although once the deposit has been paid the price will be fixed.

 

29] Somar Discotheque Ltd trading as Powerhouse Hire  reserves the right to inspect all hired equipment at any time during the hire period.

 

30] Where a Customer has Terms and Conditions covering purchasing and hiring that conflict with the Terms and Conditions of Somar Discotheque Ltd trading as Powerhouse Hire then the Terms and Conditions of Somar Discotheque Ltd trading as Powerhouse Hire  shall take precedence unless specifically agreed in writing by a Director of Somar Discotheque Ltd trading as Powerhouse Hire.

 

31] All quotations and prices are subject to the addition of Value Added Tax at the rate applicable on the date of invoice.

 

32] We understand and will exercise our statutory right (Late Payment of Commercial Debts Regulations 2002) to claim interest and compensation for debt recovery costs under the late payment legislation if we are not paid according to agreed credit terms, subject to clause 7 for non account holders.

 

33] Where a delivery or collection cannot be completed because of a lack of access to the venue the hirer shall still be liable for all agreed charges, and for any additional costs incurred in completing the delivery or collection.

 

34] Failure to dismantle equipment booked on the economy delivery & collection service, and have it packed ready for collection at the end of a hire period will lead to extra charges which may include extending the hire period until dismantling and packing has taken place and the goods are collected by us and returned to our stores.

 

35] Somar Discotheque Ltd trading as Powerhouse Hire reserve the right to change these terms & conditions at any time, and without notice.

 

36] All hired equipment must be used for the purpose for which it was intended by the manufacturer.

 

37] A security/damage deposit will be required to be paid by credit/debit card prior to the commencement of the hire, cash or cheques will not normally be accepted for the deposit. The security/damage deposit will be refunded to the same credit/debit card upon the safe return of all the hired equipment.The amount of the security deposit will vary depending on what is being hired, but will be advised to the hirer either when an enquiry is being made, or when a booking is confirmed. The amount of the security deposit is arbitery and does not limit your liability, which is for the full replacement cost of any loss, or any costs incurred by us in repairing equipment that has been damaged during the hire period.

 38] The terms above, and the contract to which this document relates, shall in all respects be construed and operate in accordance with english law.

 

Cooling off period

 

If having read our terms and conditions and within 24 hours of paying the deposit you wish to cancel, you may obtain a full refund of all monies paid less a £10.00 administration fee. This condition does not apply if you make your booking within 14 days of the commencement of the hire period, where upon the full hire fee will be due.